COMMISSION ON ELECTIONS
Manila
REVISED GENERAL INSTRUCTIONS FOR THE BOARD OF ELECTION
INSPECTORS (BEI) ON THE VOTING, COUNTING, AND TRANSMISSION OF RESULTS IN
CONNECTION WITH THE 10 May 2010, NATIONAL AND LOCAL ELECTIONS.
RESOLUTION NO. 8786
March 4, 2010
Section 40. Counting of ballots and transmission of
results; Procedure. (Renumbered) (As Revised)
a)
At the end of voting and before the start of counting of votes, the Chairman
shall place the iButton security key on top of the iButton security key
receptacle and apply slight pressure thereon. Remove the iButton security key
from its receptacle, after which the PCOS will display the Main Menu;
b)
Press the "CLOSE VOTING" option in the Main Menu;
c)
The screen will display a message "ARE YOU SURE YOU WANT TO CLOSE VOTING?
NO MORE BALLOTS WILL BE ACCEPTED AFTER THIS." Select "YES"
option;
d)
The PCOS will request for the PIN of the poll clerk who will then enter his
PIN and press "ENTER". The PCOS will validate the PIN and displays a
message "PIN ACCEPTED". The PCOS will request for the second PIN from
the third member who will then enter his PIN and press "ENTER". The
PCOS will validate the PIN and displays a message "PIN ACCEPTED".
e)
The screen will display a message "POLL IS BEING CLOSED PLEASE WAIT"
followed by another message "VOTING HAS BEEN CLOSED NO MORE BALLOTS WILL
BE ACCEPTED BY THIS PCOS";
f)
Thereafter, the PCOS shall automatically count the votes and immediately
display a message "WOULD YOU LIKE TO DIGITALLY SIGN THE TRANSMISSION FILES
WITH A BEI SIGNATURE KEY?", with a "YES" or "NO"
option;
g)
Press "NO" option. The PCOS will display "ARE YOU SURE YOU DO
NOT WANT TO APPLY A DIGITAL SIGNATURE?" with a "YES" and
"NO" option;
h)
Press "YES" option. A message shall be displayed "PRINTING 8
COPIES OF NATIONAL RETURNS. PLEASE WAIT";
i)
A message shall be displayed "WOULD YOU LIKE TO PRINT MORE COPIES OF THIS
REPORT" with a "YES and "NO" options. Press "NO"
option;
j)
Thereafter, the PCOS will display "PRINTING 8 COPIES OF LOCAL RETURNS.
PLEASE WAIT…" and the PCOS automatically prints the 8 copies;
k)
A message shall be displayed "WOULD YOU LIKE TO PRINT MORE COPIES OF THIS
REPORT" with a "YES" and "NO" options. Press
"NO" option;
l)
Detach the 8 copies of the ERs. After which, members of the BEI shall affix
their signatures and thumb marks thereon;
m)
The BEI shall ask the watchers present to affix their signatures on the printed
ERs;
n)
Place each copy of ER in its corresponding envelope and seal with a paper seal;
o)
The chairman of the BEI shall publicly announce the total number of votes
received by each candidate, stating their corresponding offices;
p)
The poll clerk shall announce the posting of a copy of the ER both for national
and local positions on a wall within the premises of the polling place/counting
center which must be sufficiently lighted and accessible to the public, and
proceed to post such copies;
q)
After forty-eight (48) hours following the posting, the chairman of the BEI
shall detach the posted printed copy on the wall and keep the same in his
custody to be produced as may be requested by any voter for image or data
capturing or for any lawful purpose as may be ordered by competent authority;
r)
The PCOS will display a message "READY TO TRANSMIT. PLEASE PLUG IN
TRANSMISSION CABLE TO ELECTRONICALLY TRANSMIT ELECTION REPORTS AND PRESS OK TO
CONTINUE";
s)
Connect the transmission medium to the PCOS and press the "OK"
button;
t)
The PCOS will display a message "DETECTING MODEM";
u)
If the modem is properly connected, the PCOS will display the message
"MODEM DETECTED";
v)
If checking of modem fails, the PCOS will display the message "MODEM NOT
DETECTED" followed by the message "TRANSMISSION CABLE NOT CONNECTED.
RETRY?" with "YES" and "NO" options. Check the
connection of the transmission medium to the PCOS and if it is properly set up,
press the "YES" button;
w)
If after three (3) attempts, the transmission medium still fails, call the
Support Technician.
x)
The PCOS will display the following messages in succession:
i.
"IDENTIFYING TARGET SERVER
ii.
"SERVER IDENTIFIED"
iii. "CONTACTING SERVER
RETRIES ";
iv.
TRANSMITTING FILE [1/1] TO " with percentage of
completion
y)
Wait until the message "ELECTION REPORT SUCCESSFULLY TRANSMITTED TO
" is displayed;
The
same message will appear when transmitting to central server and
KBP-Parties-Citizen server.
z)
After successful transmission to MBOC, KBP-Parties-Citizens and Central Server,
the PCOS will display a message "ALL ELECTION REPORTS HAVE BEEN
SUCCESSFULLY TRANSMITTED TO 3/3 LOCATIONS. PLEASE DISCONNECT TRANSMISSION
CABLE";
aa)
Disconnect the transmission medium. The PCOS will display a message
"PRINTING TRANSMISSION REPORT. PLEASE WAIT…" Followed by a message
"WOULD YOU LIKE TO PRINT MORE COPIES OF THIS REPORT" with
"YES" and "NO" options. Press "NO" option;
bb)
The PCOS will display a message "READY TO PRINT FINAL 22 COPIES OF
ELECTION RETURNS. PLEASE REPLACE THERMAL PRINTER PAPER ROLL. PRESS OK WHEN
READY" with "OK" button;
cc)
Replace thermal printer paper roll and press "OK" button;
dd)
The PCOS shall display the message "PRINTING 22 COPIES OF NATIONAL
RETURNS. PLEASE WAIT" followed by the message "WOULD YOU LIKE TO
PRINT MORE COPIES OF THIS REPORT?" with a "YES" and
"NO" option. Press "NO" option;
ee)
The PCOS display the message "PRINTING 22 COPIES OF LOCAL RETURNS. PLEASE
WAIT" followed by the message "WOULD YOU LIKE TO PRINT MORE COPIES OF
THIS REPORT?" with a "YES" and "NO" option. Detach the
printed 22 copies of Local Returns and press "NO" option;
ff)
The PCOS shall display the message "PRINTING STATISTICAL REPORT PLEASE
WAIT" followed by the message "WOULD YOU LIKE TO PRINT MORE COPIES OF
THIS REPORT?" with a "YES" and "NO" option. Detach the
printed Statistical Report and press "NO" option;
gg)
The PCOS shall display the message "PRINTING AUDIT LOG REPORT PLEASE
WAIT" followed by the message "WOULD YOU LIKE TO PRINT MORE COPIES OF
THIS REPORT?" with a "YES" and "NO" option. Detach the
printed Audit Log Report and press "NO" option;
The
Statistical Report, Transmission Report and Audit Log report shall be placed in
the envelope (A18-A) where the Initialization Report was placed;
hh)
The PCOS shall automatically create back-up of files;
ii)
After printing the remaining 22 copies of ER, the members of the BEI shall
affix their signatures and thumb marks on the 22 printed ERs and ask the
watchers present to affix their signatures on the printed election returns;
jj)
If failure of transmission occurs in any of the target servers (City/Municipal,
KBP-parties-citizens arm server, or central server), the PCOS will print
Transmission Report.
kk)
The PCOS will display a message "WOULD YOU LIKE TO PRINT MORE COPIES OF
THIS REPORT" with "YES" and "NO" option. Press
"NO" option;
ll)
The PCOS will display the Main Menu;
mm)
The certified IT-capable member of the BEI shall re-transmit the results to the
target server by doing the following:
i.
Press "RE-TRANSMIT RESULTS" option located in the Main Menu. List of
target servers will be displayed;
ii.
Press the target server to transmit;
iii.
Wait until the transmission is successful. If after three (3) attempts, the
transmission medium still fails, call the Support Technician;
iv.
Repeat Steps i to iii, if there are more than one (1) target servers, where
there are transmission failure.
nn)
Print the remaining 22 copies of ER and other reports by doing the following:
i.
Select "PRINT REPORTS" from the Main Menu;
ii.
The PCOS will display a message "PLEASE SELECT WHICH REPORT YOU WOULD LIKE
TO PRINT";
iii.
List of reports will de displayed. Press the report that you would like to
print;
iv.
The PCOS will display "PLEASE ENTER THE NUMBER OF COPIES TO PRINT"
with a numeric keypad;
v.
Press the desired number of copies (For ERs, pres 22, for statistics report and
audit log, press 1);
vi.
Press "ENTER" button. The PCOS will automatically print the number of
copies desired for the report selected;
vii.
The PCOS will display a message "WOULD YOU LIKE TO PRINT MORE COPIES OF
THIS REPORT" with "YES" and "NO" option. Press
"NO" option. The PCOS will display the main menu;
viii.
Print 22 copies of ER for local, Statistical Report and Audit Log Report by
following steps (nn) (i) and (ii);
oo)
Create backup of files by following the steps below:
i.
From the Main Menu, press "BACK-UP AND PROTECT" option;
ii.
The PCOS will display a message "ARE YOU SURE YOU WANT TO BACK-UP
CARD" with "YES" and "NO" options. Select
"YES" option;
iii.
The PCOS will display a message "BACKING UP ELECTION DATA. PLEASE
WAIT…" Wait until the message "BACK-UP SUCCESSFUL" is displayed;
iv.
The PCOS will display a message "WRITE PROTECTING RESULTS PLEASE
WAIT…" Wait until the message "WRITE PROTECT SUCCESSFUL" The
PCOS will automatically return to Main Menu.
pp)
Unless otherwise ordered by the Commission, the BEI shall not stop or postpone
the counting until it has been completed;
qq)
In case a PCOS fails to count the vote or transmit/print the results, the
Operator shall announce the error and undertake the necessary corrective
measures. Should the Operator be unable to correct the error, he shall call on
the Technical Support personnel assigned to the Voting Center for assistance.
Such fact shall be noted in Minutes.